ESP LAC 2023 Session proposal submission form

Thank you for your interest in hosting a session during the ESP regional conference in Chile from 6-10 November 2023. The deadline for the session proposal submission is 1 April 2023.

Through this form, you can submit your session proposal. The conference scientific committee will review your session proposal. We aim to confirm your session before 15 April. If your session is reviewed positively, we will send you session host guidelines asap.

Please note that as a host of a session, you will be required to review abstracts submitted to your session and will have to engage in some other responsibilities in order to make your session and the conference successful.

Your personal information

First name *

Last name *

Affiliation *

Email address *

Session hosts

Please list below who will be involved in your session organisation. We will copy all co-hosts in relevant correspondence about your session, unless you indicate otherwise.

I will be the session host and main contact person *

Yes

Name session host/contact person (first name/last name)

Affiliation session host/contact person

E-mail address session host/ contact person

I will be physically present during the session to act as a moderator *

Yes

Name session moderator (first name/last name)

Affiliation session moderator

E-mail address session moderator

Co-host(s)

My session is co-hosted by others

Yes

Co-host (s) information: co-hosts information should be filled in separately. For example; click on the co-host 1 information to add the information of the co-host number one, then click on co-host 2 information to add the information of the co-host number two, etc.

Name co-host 1 (first name/last name)

Affiliation co-host 1

E-mail address co-host 1

Name co-host 2 (first name/last name)

Affiliation co-host 2

E-mail address co-host 2

Name co-host 3 (first name/last name)

Affiliation co-host 3

E-mail address co-host 3

Name co-host 4 (first name/last name)

Affiliation co-host 4

E-mail address co-host 4

Name co-host 5 (first name/last name)

Affiliation co-host 5

E-mail address co-host 5

Name co-host 6 (first name/last name)

Affiliation co-host 6

E-mail address co-host 6

Name co-host 7 (first name/last name)

Affiliation co-host 7

E-mail address co-host 7

The co-hosts should be included in all communication between ESP and the session organisers

Yes

Others involved

There are other involved organisers

Yes

Other involved organiser(s) information: other involved information should be filled in separately. For example; click on the other involved 1 information to add the information of the first other involved person, then click on other involved 2 information to add the information of the second, etc.

Other involved organiser 1 information

Other involved organiser 2 information

Other involved organiser 3 information

Other involved organiser 4 information

Other involved organiser 1 information (First name/Last name)

Affiliation(s) other involved organiser 1

E-mail address(es) other involved organiser 1

Other involved organiser 2 information (First name/Last name)

Affiliation(s) other involved organiser 2

E-mail address(es) other involved organiser 2

Other involved organiser 3 information (First name/Last name)

Affiliation(s) other involved organiser 3

E-mail address(es) other involved organiser 3

Other involved organiser 4 information (First name/Last name)

Affiliation(s) other involved organiser 4

E-mail address(es) other involved organiser 4

The other involved organisers should be included in all communication between ESP and the session organisers

Yes

Your session

Please provide us with information about the proposed title, content and objectives of your session.

Please mention the type of session you propose to organise:

Title of proposed session *

Session abstract *

Goals and objectives of the session *

Planned output / Deliverables *

Requirements

Proposed format

Please elaborate on the format of your proposed session. You can also indicate how much time you estimate and indicate which methods you plan to use (abstract presentations, round table, discussion, etc). The conference organisation will take this into consideration when reviewing your proposal, but can't grant the time you indicate yet.

Open or closed session for abstract submission

Please indicate below if your session is open to any abstract submission for review or if you only allow abstract submission from your invited speakers. *

Yes, I allow any abstract to be submitted to my session for review

No, I only want to include abstracts from my own invited speakers

Technical requirements needed

All rooms will be equipped with standard facilities such as a projector, screen, white board. Please indicate if you have some additional needs to consider for the conference organisers.

Relation of session to ESP

In order to embed ESP conference sessions within the ESP structure of Working Groups and Regional Chapters, we would like to know if and how your proposed session relates to this structure. This will help to improve the integration between the activity of our members offline and online through the conference and website, and further strengthen the network.

My session is related to ESP *

Please mention which regional chapter or national network your session is related to

Please indicate in which way your session topic relates to the ESP conference

Additional information

I'm an ESP paying member

Yes

Would like to be an ESP member? Please check how to become a member and the membership benefits here.

Please feel free to upload any other relevant document(s)

Comments to the ESP conference organisers

To ensure a successful hybrid conference the conference scientific committee have prepared some rules to be met for both the organization and for the realization of the session:

The sessions can be organized by one or more people.
At least one person must act as the main host.
All hosts and co-hosts must be registered at the conference within the given deadlines.
People indicated as hosts and/or co-hots who have not registered at the conference within the established deadlines, will not be included in the final session’s description.
At least one of the hosts must be physically present in the respective room throughout the session to act as a moderator. This information should be included in the session proposal.
Sessions cannot be moderated virtually.
Sessions facing last-minute difficulties meeting the requirement of a face-to-face moderator must inform this situation to the conference organizers in due time to be assigned a face-to-face moderator.
There are 2 types of sessions:

- Hybrid sessions, that cannot be moderated virtually.

- Online sessions, where all hosts and participants will be online.

Please indicate this information in the session’s description.

I have read and accept the terms for sessions submission *

(download terms)

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